The Best Use Cases for HubSpot CMS

Hot take: what's under the hood of your website is more important than how it looks.

Don't get me wrong - what your website looks like is important, too. But having a great-looking website that's buggy, that you can't edit and that you can't get leads from is ultimately pointless.

That's why choosing the right CMS to run your website is critical. And if you've been exploring options, then you probably have seen HubSpot CMS come up as an option. But is it a good fit for your business needs?

Let's take a peek under the hood to see what HubSpot CMS offers and who it will work best for.

What is a CMS? 

Before I dive into the use cases below, here's a quick check-in to make sure we're on the same page.

As a refresher, CMS stands for content management system, or the platform/tool used to create and edit your site. 

The most common are WordPress, Joomla, HubSpot, Shopify, Drupal, Magento, Squarespace and WooCommerce. There's a good chance your current website is using one of those. If not, then you're likely already running into frustrations with your CMS or you have no idea how to edit your site and have to go through a developer. Either way, it's not ideal.

What is HubSpot CMS?

HubSpot CMS is a popular content management system that continues to rise in use for B2B companies. I'll explore some of the reasons why below. First, it's worth knowing HubSpot's general structure because it differs from other CMS options. Unlike standard CMS options like WordPress or Shopify, HubSpot CMS is a standalone or group option within HubSpot, a large-scale suite of cloud-based software tools. 

HubSpot's core offering is a CRM (customer relationship management system). From there, there are 7 Hubs that each offer different core functionalities:

  • HubSpot CMS for website development
  • Sales Hub for lead management and sales enablement
  • Marketing Hub for all inbound and outbound marketing tools
  • Service Hub for retention of existing customers
  • Commerce Hub for collecting payments and/or selling products
  • Operations Hub for advanced integration and clean-up of all Hubs

Below, I'll focus on the CMS and assume that you're looking at that as a solo solution, with the potential to add other Hubs in the future. However, it's important to understand how HubSpot services work together to understand our context.

Related Content: An In-Depth Guide to HubSpot CMS Hub


Consider Choosing HubSpot CMS If...

You need to make content updates more than once a year

"Content updates" here can range from fixing a typo on a page to rewriting an entire section and adding pictures. With many CMS tools, updating content can be difficult, confusing or time-intensive. Depending on your current tool, you may have to submit a request to your IT department or external web developer whenever you want a change. When you have to do this more than once a year, it gets annoying and pricey.

Intuitive editing interface

HubSpot's CMS is designed with marketers in mind, which also means that it's designed for non-developers. You don't need to worry about coding to make changes - anyone on the team can easily learn how to make copy/text and imagery changes, without breaking anything. If you can use a content editor like Microsoft Word or Google Docs, you'll be able to edit your web pages and blogs. 

Built-in organization

The integrated structure of HubSpot's website builder makes it easy to keep things organized without needing to install widgets. By default, web pages, landing pages and blogs are separate areas within the tool. On your site, they display side-by-side. But for editing, it's always easy to find exactly what you're looking for without combing through a large list of pages. 

If you use HubSpot Marketing Hub, you can also associate specific pages, landing pages and posts with measurable campaigns. This makes it easy to track users, assign tasks to sales, and pull reports to prove ROI.

Multi-blog functionality

You can also have multiple "blogs" on your website, so you can further organize and tap into tools. I put "blogs" in quotes because you don't have to use them like a blog, you can use these for any sort of functionality where you need one archival navigation page and separate posts. For example, we'll often set up three blogs for clients:

  1. A primary blog to host articles
  2. A directory of upcoming events
  3. A portfolio of case studies

This is just the tip of the iceberg. If your team is frustrated with updating your current site, HubSpot CMS is a great option.

You need more than "just a website"

As your business grows, your website needs to do more. If you need a 3 page website just to let people know that you exist when they search for you on Google, then a tool like WordPress or Squarespace will suffice. But if you're ready to take your website to the next level - whether it's as a lead generation tool or with advanced functionality (or both!) HubSpot is the better choice.

CRM and CMS interconnectivity

Even if you don't use HubSpot's other Hubs, HubSpot CMS includes access to the free CRM. This connectivity unlocks a huge range of possibilities. You can:

  • Track a specific user's journey: what pages do they visit? Where do they engage with your site? When?
  • Use smart content to tailor messaging based on user interest.
  • Store user data to improve their experience - no need to re-type the same information multiple times.
  • Fetch data from one place without needing to set up and connect different tools.

This is just a starting point, but consider what else you could do today if your customer data and website data were connected.

Built-in lead generation tools

If you want your site to be a supercharged lead generation tool, then HubSpot CMS is a great choice. Other CMS tools like WordPress and Joomla are open-source, which means that they're a big blank slate.

HubSpot CMS is designed with lead generation and conversions in mind, so it's a better choice for organizations looking to grow. Hubspot's lead generation options include built-in functionality like forms and CTAs. Plus, it offers advanced and automatic lead scoring and lead qualification. When a user engages with a form, you can set up your site to automatically grade them based on set criteria and then use tools like the CRM and Sales Hub to assign them to a sales or service employee.

Integrations galore

HubSpot CMS comes with a lot of functionality, but it's also easy to tap into additional options and integrate with the tools you already use - like Google, Outlook, Stripe, Salesforce, and more.

Unlike WordPress plug-ins, these integrations are managed directly by HubSpot and vetted for both security and functionality. You can safely install integrations without needing to verify their authenticity, and you also don't have to monitor them for updates. 

No-fuss hosting

One of the biggest benefits of HubSpot's CMS is that it includes hosting. This lets you manage every aspect of your website in one place and alleviates the headache that often comes with third-party hosts.

HubSpot's hosting agreement includes the top security measures you need, alongside uptime monitoring and 24/7/365 support. If there's an issue, you don't have to chase down an external host - contact support right from the same place you go to update your website.

You Already Use Other HubSpot Hubs (or are planning to)

This might seem obvious, but it's worth calling out. If you're already using other HubSpot tools, you should consider HubSpot CMS. HubSpot's Hubs are designed to work together, so the more Hubs you use the more cool tools you unlock.

Marketing Hub

Pairing HubSpot CMS with Marketing is a match made in digital heaven, especially since your website is such a vital part of your marketing strategy. Seamlessly transition leads from your website into your other marketing efforts via workflows to send them custom email messages, tailored landing pages and more.

Sales Hub

Knowing a potential customer's full journey is a huge advantage for any sales team, and having the activities and behaviors of your contacts shown right in HubSpot is the way to gain that advantage. 

Service Hub

Your website isn’t just there to attract new customers; it's also there to support and maintain your existing customers. Use tools like a custom knowledge base and chat to help customers self-service routine needs, and log service tickets when they need more help.

Commerce Hub

With HubSpot’s free Commerce Hub, you can take payments right from your site. You’ll also be able to send quotes, proposals and invoices to contacts once they’ve come in on your website to convert them into customers. 

Operations Hub

Clean up data as it enters your website to create more accurate and dynamic content experiences. Additionally, Operations Hub + CMS will give you access to even more reporting.

Final Thoughts

Making the switch to a new CMS is never easy. I’ve highlighted some of the best use cases for HubSpot CMS above—if any of those use cases ring true, you should consider HubSpot CMS.

And if you’re considering HubSpot CMS, you’ll still be doing some research. Check out our CMS Hub Buyer’s Guide to get into more of the nitty-gritty deets you need. This comparison guide includes:

  • A breakdown of pricing and tier options 
  • What’s included with CMS
  • Considerations to make before purchase
  • Comparison to other CMS options
  • How to get a discount by purchasing through a Hubspot partner
  • Why work with a HubSpot partner for onboarding
  • A more in-depth walkthrough of HubSpot CMS

I’ve hopefully given you more information as you make your CMS comparisons, and the Buyer’s Guide will give you that next level of information. You can also of course just contact me directly if you’re interested in learning more about HubSpot CMS or other HubSpot service offerings.

Unlock the Power of HubSpot


BizzyWeb is a Minneapolis-based digital marketing and web design agency that helps companies get the high-quality leads they need to grow and thrive. Our tactics include inbound marketing, SEO, advertising, web design, content creation and sales automation. We are an accredited HubSpot Platinum Partner and we offer full-service HubSpot onboarding, enablement and strategy for new and current users.

Jen Meyer
Author: Jen Meyer
Jen Meyer is the COO and Vice President of Marketing at BizzyWeb, and a HubSpot expert.